Master Syllabi on the web

Contact person for each Dean's area:

• Arts Hum:  Adele Harmon  aharmon@austincc.edu
• Comm:  Sue Bloodsworth  sbloodsw@austincc.edu
• SBS:  Mandy Cummings  cummings@austincc.edu
• Mathsci:  Susan Dudley  sdudley@austincc.edu
• App Tech:   Lisa Carter lcarter@austincc.edu
• Bus:  Angie Schoolar      aschoola@austincc.edu
• Advanced Tech: Tracy Miller   trmiller@austincc.edu
• Health Sci:  Tony Voroshilin avoroshi@austincc.edu

Task:   Make all course master syllabi available for the students, faculty, and SACS accreditation team to see.   It has been decided that the easiest and most efficient way to do this is to put them on the web.   For any that we can’t get on the web by mid-Feb or so, we’ll have to collect paper documents to make available for the SACS team.  And we’ll have to keep working on getting them onto the web so that the students have access to them.  

Plan.

For each department, by Jan. 21, determine which of these best applies:

1. Already have the master syllabi done and on a web page that they maintain.
2. Already have master syllabi done and in Word documents
3. Already have the master syllabi done, but not in Word documents – in some other format.
4. Still working on the master syllabi.

How will we deal with each of these?

1. For those who already have them up on a web page, find the URL of that web page (like http://www2.austincc.edu/commdept/jrnl.htm ).  About Jan. 22 or so, send me one email message for all the departments in your area with all the URLs that are relevant. 

2. For those who have them in Word documents, arrange to collect those Word documents from them.   You can do this in whatever form is convenient for you – have them email them to you or give them to you on a disk.  Please ask them to send you ONE document first and you open it and make sure your computer can read what their computer wrote before they send the rest.  If something doesn’t work right, tell me details and I’ll help you sort it out.
   
   If I were you, I’d insist that they name the documents by the course number, like 1342math  (or 1342math.doc) so that it will be easier for you to deal with them.  If they don’t, you’ll have to rename them.  Collect those documents in folders on your computer – I strongly suggest a different folder for each department.    (I’m suggesting that you put the number first before the prefix because if you have lots of prefixes in your dept you probably think of the courses by number and so the listings will be in a more natural order if the number comes first.)

3. If they have them done, but not in Word documents, please give me a contact name, email address, and phone number of someone who is doing the documents so that I can talk with them for more details.

4. If they don’t have their master syllabi done yet, then find out if they have some of them, and follow the procedures in number 2 for what documents they have.  You probably need to mention to your Dean that they need some encouragement to get them done.

The big task is in number 2 – how will you deal with these documents?

• Make sure you have all the Word documents with short appropriate names with no spaces.  (1342math.doc)
• Make sure that your documents are in different folders for each department.
• Save each Word document as an RTF document.  (Choose “Save As” from the file menu and pick “Rich Text Format”)  The result will be something like 1342math.rtf.    Reasons

At this point, be sure that you have the appropriate software installed and are ready to upload pages to the web.  (See this page for instructions!)     When that is done, come back here and continue.

• For each department, open a new Word document and “Save As” a web page (Choose “Save As” from the file menu and pick the choice that gives .htm or .html)  Name this document index.htm
• In this document, make a list of three of the courses and then make a link to the first course document from the course name in the list.    To make a link, highlight the text that will have the link and then choose the “Insert” menu.   From there, go to the bottom and choose “Hyperlink”   When that dialog box opens, choose “Browse” and find the file that you’re making a link to.  Then click on “OK” and it will make the link.  Do that for one course document.
• Upload the file named index.htm and the file that you made the link to.
• Open your web browser and make sure this works.
• When you are sure that works, then continue until you have all the courses for the department listed and all the links made.
• Upload the files and check to see that all the links work.
• When you finish doing this for all the departments, send me an email message listing each department you are doing this for and its URL.

Last updated February 4, 2003 .  Mary Parker,  mparker@austincc.edu